Save Contacts in Seconds: Extract Contacts from Any Text

Traditional contact management is tedious and error-prone:

• Business cards pile up unprocessed, or you type them in one field at a time.
• Email signatures require careful copy-paste into multiple fields—easy to miss phone extensions or LinkedIn URLs.
• Conference badges get photographed but never converted to usable contacts.
• LinkedIn profiles force you to switch apps or manually transcribe professional details.
• Online directories offer no quick "add to contacts" button—just walls of text.

Each manual entry takes 2–3 minutes. Meet five people at an event? That's 15 minutes of tedious data entry—or those contacts never make it into your phone.

Smart Calendars AI turns unstructured text into clean, structured contact cards in seconds:

1. Capture the text: Scan a business card, copy an email signature, export text from OCR, or grab text from any source.
2. Send it to Smart Calendars AI: Paste or share the text to open the contact extraction feature.
3. AI processes instantly: The system identifies names, phone numbers, emails, companies, addresses, job titles, websites, and social media links.
4. Review and save: Check the structured contact card, tweak anything you like, then save directly to Apple Contacts with one tap.

The AI understands context. It knows that +1 (555) 123-4567 ext. 890 is a phone number, VP of Engineering is a job title, and linkedin.com/in/johndoe belongs in the social media field.

Optionally, you can let Smart Calendars AI look up missing details on the web—for example, completing a company website or public LinkedIn profile URL based on the name and company you already have. And when a contact already exists, the app can merge new information into your existing contact instead of creating duplicates.

1. Business Cards at Networking Events

You're at a conference and collect a dozen business cards. Instead of manually typing each one later (or never), snap photos with your phone's camera. Use OCR or your scanning app to extract the text, paste it into Smart Calendars AI, and within seconds you have properly structured contacts—complete with company name, job title, phone, email, and address—ready to save.

Real benefit: Process 10 business cards in under 2 minutes, instead of 30 minutes of manual data entry.

2. Email Signatures

You receive an important email from a potential client. Their signature includes name, title, company, three phone numbers, office address, website, and LinkedIn. Instead of opening your contacts app and filling in 10+ fields, copy the entire signature block, paste it into the extraction tool, and get a complete contact card instantly.

Real benefit: Save 2–3 minutes per contact while ensuring no details are missed or mistyped.

3. LinkedIn Profiles

You want to save a professional contact from LinkedIn but don't want to clutter your LinkedIn connections. Copy their profile summary (name, headline, location, current company), paste it into Smart Calendars AI, and the AI structures it perfectly—name in the name field, company in the company field, location as address, and headline as job title.

If you choose, you can have Smart Calendars AI search the web to fill in missing public details like the company website or LinkedIn URL and merge those into your existing record.

Real benefit: Build a personal professional network outside of social platforms, with full control over your contact data.

4. Conference Badges & Event Introductions

At events, people wear badges with names, companies, and sometimes titles. You meet someone interesting but don't have their card. Snap a photo of their badge or have them send a quick intro text message with their details. Extract it instantly and have a ready-to-save contact before the conversation ends.

Real benefit: Never lose a valuable connection because you didn't capture their info in the moment.

5. Online Business Directories

You're researching vendors or partners and find a company listing in an online directory. The page displays contact person, phone, email, address, and website—but no convenient "export" button. Copy the relevant section, paste it into the app, and all contact details are instantly structured and ready to save.

If that person or company is already in your contacts, Smart Calendars AI can merge the new details into the existing contact, keeping your address book clean and up to date.

Real benefit: Build a clean contact database from scattered web research without repetitive copy-paste or duplicate records.

The AI intelligently parses and categorizes:

• Names: First, middle, last names, and nicknames in various formats ("John Doe" or "Doe, John").
• Phone numbers: International formats, extensions, mobile vs. office numbers with smart labeling.
• Email addresses: Multiple emails (work, personal) correctly identified and labeled.
• Company details: Organization name, job title, and department separated from personal info.
• Addresses: Street, city, state, ZIP, country parsed into individual fields with work/home labels.
• Websites & social media: LinkedIn, X/Twitter, company URLs, and personal websites.
• Instant messaging: WhatsApp, Slack, Telegram, and other messaging handles.
• Important dates: Birthdays, anniversaries, and other significant dates.
• Relations: Spouse, family members, and other contact relationships.

Accuracy in messy real-world text

The system handles messy formatting, multi-line layouts, and mixed languages. While it won't be perfect 100% of the time, the preview step lets you catch and correct any misreads before saving—still far faster than typing everything from scratch.

Your contact data is yours. The feature is designed to be privacy-friendly from the ground up:

• No address-book upload: Smart Calendars AI never uploads your existing local contact list or address book to any server. Your contacts stay on your device.
• Purpose-bound processing: Any text you choose to process (like an email signature or card scan) is used only to create the contact or suggestions you requested—nothing more.
• Optional web enrichment: When you ask the app to "fill in missing details" (for example, a company website), it uses web search on the minimal necessary query (such as name + company). Your full contact database is never sent, and you stay in control of what gets added.
• Not used for training: Your contact information is never used to train AI models or build marketing profiles.
• Saved locally: Once you confirm, the contact writes straight into Apple Contacts on your device—no extra copies, no new data silo in between.

In short: no local contact data is uploaded to any server just to "make the AI smarter." You keep the benefits of AI-powered extraction without giving up ownership of your contacts.

To maximize extraction accuracy:

• Use clean text when possible: If scanning a business card, ensure good lighting and clear focus. A high-quality scan or photo leads to more accurate extraction.
• Include all relevant sections: Copy the entire signature or profile section—more context helps the AI correctly categorize fields.
• Review before saving: The preview shows all extracted fields. Adjust any misplaced data (like a title appearing in the company field) before finalizing.
• Use web enrichment when useful: For incomplete entries (e.g. missing website or LinkedIn), let Smart Calendars AI search the web and then decide which suggested details to keep.

Contact extraction is just one piece of Smart Calendars AI's productivity ecosystem:

• Voice to events: Speak to create calendar events and reminders—no typing.
• Photo to events: Snap pictures of posters, tickets, or invitations to auto-create events.
• Email and web to events: Extract meeting details from emails or websites with one click.
• Text to contacts: Turn any text source into structured contact cards (this feature).

Together, these features significantly reduce manual data entry across calendars and contacts—so you spend more time on real work, and less time managing tools.