Family Planner: Run a Busy Household with an AI Calendar

The complexity of family scheduling:

• Three kids, three rhythms: classroom, after-school, weekend matches
• Info everywhere: emails, WhatsApp groups, printed flyers, screenshots
• Moving parts: pickups, drop-offs, overlap, last-minute changes
• Mental load: groceries, gear, sign-ups, payments, permission slips

Create clean events wherever the details live:

• Voice: "Add Lily's ballet every Wednesday at 4:30 PM for 10 weeks; remind me 30 minutes before."
• Photo: Snap a school newsletter or team flyer; the app reads dates, times, locations, and turns them into events. Learn more about [photo-to-calendar workflows](/en/articles/photo-to-calendar-ocr).
• Screenshot: Save a class portal or coach's schedule from your laptop; share the image to the app and it parses times and links.
• Paste text: Copy a parent-teacher email; the event keeps the title, room, and meeting link.
• Browser extension (Chrome, Safari, Firefox, Edge): Highlight a multi-date schedule and import it as recurring events in one click.

Result: a week planned in minutes, not a night lost to typing.

Your calendar should match how family days actually run:

• Preferred times: Place practices and study blocks where they fit your routine
• Recurrences that match reality: first Saturday, Mon/Wed/Fri for four weeks, weekdays only
• Alarms you choose: remind me a day-before at 09:00 plus 30 minutes before start of the event
• Time-zone correctness: trips and holidays land at the right local time

You always get a preview before saving, so changes are easy.

Sunday setup:

Anna snaps a photo of the school's weekly bulletin and shares it to the app. The AI picks out Tuesday's early assembly and Friday's class reading, proposes reminders that land at 09:00 that morning plus a 15-minute nudge.

Activities in three directions:

Coffee in hand, she says:

• "Add Noah's football Tuesdays and Thursdays at 5 PM for the next 8 weeks; remind me 30 minutes before."
• "Lily's ballet Wednesdays at 4:30 PM for 10 weeks."
• "Max's piano Saturdays at 11 AM for 6 weeks."

Doctor + school meeting:

A parent-teacher email arrives. Anna pastes it; the event keeps the teacher's name, room, and video link. Then: "Dentist for Max next Thursday at 15:00; remind me the day before at 09:00 and 1 hour before."

Groceries and lists:

The fridge list is growing. She snaps it: "Create reminders for each item." Now she has a checkable list for when she's at the store.

Daycare/Preschool schedules:

Take a photo of the daycare newsletter with pickup times, special events, and bring-your-own days. The AI creates all events with reminders, so you never forget show-and-tell or pajama day.

Elementary school coordination:

School sends a monthly calendar with early dismissals, parent conferences, and field trips. Snap it once, get 20+ events with proper dates and times—no more surprises when you show up at 3 PM and school ended at 1 PM.

Sports club commitments:

The soccer club emails a 12-week practice and game schedule. Copy/paste the text or forward the email → all practices and games appear with locations, remind-me-to-pack-gear alerts, and away game travel buffers.

Multiple kids, multiple activities:

• Voice: "Add Emma's gymnastics Tuesdays 5 PM for 8 weeks" while cooking dinner
• Photo: Snap Jake's swim team schedule from the rec center board
• Screenshot: Share the dance studio's Instagram post about recital dates
• Browser: Highlight the school play rehearsal schedule and import 15 dates in one click

Everything syncs to your existing calendar (Apple, Google, Outlook), so both parents see the same schedule without duplicate entries or confusion.

Give it a try:

1. Snap the school timetable/newsletter → classes, events, and reminders created
2. Add sports and lessons by voice or paste team schedules
3. Set alerts (e.g., day-before at 09:00 + 15 minutes before)
4. Add 10–15 minute drive/walk buffers around pickups
5. Pin the widget and add a Shortcut for quick capture on the go